The Mail Merge toolbar allows you to perform all kinds of operations related to
Once you are back in Microsoft Word, there is a new toolbar on your screen. You will be using fields created from the source The document you create here is structurally similar to a regular correspondence, except that you don't need to remember the recipients. Once the source document has been prepared, you can create the main letter as the document to be sent to the intended audience, in this case the car Type 9404 Georgia Ave Ste 402 and press Enter Since we don't have any data available at this time, we will create a few records of the car dealer Now Microsoft Word needs to know where the originating data is located. We have just created a structure for our database. In the File Name, type Valuable Car Customers Word 97, double-click the Sales Contacts folder to display it in the Save In Should be displaying in the Save In combo box. If you are using Microsoft Word 2000, the new folder On the Save As dialog, click the Create New Folder Rearrange items so that when you finish, the list will be as follows: Title,įirstName, LastName, JobTitle, Company, WorkPhone, Address, City, State,īefore continuing, Microsoft Word would like you to save the data structure you have just For example, in the Field Names In Header Row, click Address to selectĬlick the up arrow above Move to move it up. To move an item in the list, first click it then use the arrow of the Move section to move it up or down. Remove the HomePhone and Country fields from the Field In the Field Name, type Model and click Add Field In the Field Name: box, type Make and click Add Field
While ZIPCode is highlighted in the Field Name: box, click Add Field
#Tabular structure that mail merge requires zip
In the Field Name, select Postal and type ZIP so that when you finish, you will have In the Field Names In Header Row list, click PostalCode and click Remove In the Field Names In Header Row list, click Address2 and click Remove Field Press Backspace to remove 1 and click Add Field Name.
Press the right arrow key to position the mouse at the end of In the Field Names In Header Row list, click Address1 to select Practical Learning: Creating a Table of Resourcesįrom the main menu, click Tools -> Mail Merge…įrom the Mail Merge Helper dialog, click Create -> Form Letters… We are going to create a mail merge used by a car dealer who keeps track of his valuable customers and send them a regular newsletter whenever he has a beneficial promotion. The source document resembles a small database of resources combining fields and their related data such Originate from: this is called the source document. To use a Mail Merge document in Microsoft Word, first create the document where data will Then, insert these items or data into a main document that you will eventually create or design.
But the easiest way is to create a small database of items in Microsoft Word. When creating a Mail Merge in Microsoft Word, you can use data from various sources including a Microsoft Outlook contact list, a Microsoft Excel worksheet, a Microsoft Access database, or a Notepad text document. Some examples of mail merge scenarios are:Ī letter has to be sent to various parents, tutors, or guardians of students of a highĪ company keeps track of its various customers with the product each particular customer is interested in then the company regularly sends a letter to these customers to signal a promotion or special discount they would benefitĪn employer would like to send a letter to employees according to their respective Microsoft Word Tutorials - Lesson 04: Introduction to Mail MergeĪ mail merge is a word processing feature that allows creating common letters, mailing labels, envelopes, or cataloging documents toĪnd/or for a group of people as stored in a
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